Center for Early Childhood Professional Development

Reflecting Oklahoma's commitment to high quality early care and education by providing professional development that produces results!

Frequently Asked Questions (FAQs)

What is the Oklahoma Registry Certificate of Achievement and Stipend Program?

Funded by the Department of Human Services (DHS) Child Care Services, the Oklahoma Registry Certificate of Achievement and Stipend Program is for providers who work in DHS licensed child care facilities. The stipend program is a collaborative effort to validate the achievement and expertise of providers and serve as a symbol of professional accomplishment.

The stipend program is designed to:

  • recognize and reward the specialized professional development achievement of providers
  • encourage teachers and directors to obtain additional focused formal professional development to improve the quality of care for children, and
  • increase positive outcomes experienced by children.

What is a Certificate of Achievement?

An Oklahoma Registry Certificate of Achievement is a certificate that practitioners can receive to recognize the specialized professional development of providers. The following Certificates of Achievement are available:

  • Oklahoma Right Start Infant/Toddler Certificate of Achievement
  • Oklahoma Registry Preschool Certificate of Achievement
  • Oklahoma Registry School-Age Certificate of Achievement
  • Oklahoma Registry Childhood Resiliency Certificate of Achievement
  • Oklahoma Registry Quality Child Care Certificate of Achievement

 

What is a stipend?

A stipend under the Oklahoma Registry Certificate of Achievement and Stipend Program is a stipend that is paid directly to the qualifying early care and education professional and can be spent as he/she chooses.

 

Can I get a stipend for each of concentration?

Yes. However, you can only receive one stipend per area of concentration (Infant/Toddler Care, Preschool Care, School-Age Care, Childhood Resiliency, and Quality Child Care).
 
 

Can I apply for two (2) Certificates of Achievement and Stipends in the same year?

Yes. Effective 8/1/2020, you can apply for 2 stipends in a calendar year. However, if you apply for a second type of Certificate of Achievement, we will look for 30 hours of approved training courses taken in the 12 months prior to your application received date.
 
 

Does my director have to fill out the initial employment verification?

No. Applications received on or after 8/1/2020, will not require the director to complete the initial employment verification. You will need to fill out the initial employment verification and sign/date it. You must also submit a copy of your most recent pay stub to verify your employment.*
 
*Family Child Care Homes, Owner/Director's, and Owner Teacher's will submit an Employment Verification Statement in lieu of a pay stub. These forms can be found here.
 
 
 

What if I own my facility and I don't have a pay stub?

Family Child Care Homes, Owner/Director's, and Owner Teacher's will submit an Employment Verification Statement in lieu of a pay stub. These forms can be found here.
 
 

Do I have to accept child care subsidy to qualify for a stipend?

No. Effective 8/1/2020, we will not require subsidy. Your facility must be One Star Plus or higher to qualify.
 

Does my facility have to participate in Stars?

Yes. Your facility must be One Star Plus, Two Star, or Three Star.
 

Is it possible to receive a Certificate of Achievement and not be approved for the stipend?

Yes. A participant may meet the educational requirements of the program but not meet all the additional requirements to receive a stipend. 

**If you have received a stipend for your CDA through the Scholars for Excellence in Child Care, you cannot use your CDA to qualify for the Oklahoma Registry stipend. You will only be able to qualify by using 30 clock hours of training in the OPDR approved Infant/Toddler, Preschool or School-Age Area of Concentration.

 

I have submitted my application, what happens now?

The application process is a multi-step process.

Step 1 - Review of personal information and facility subsidy

Step 2 - Review of education/training to meet the Education Requirements

Step 3 - Final review. You will receive a letter to let you know if you have been approved,                             denied, or if we need additional information.

 

I received an email about direct deposit, is this required?

An email from vendor.eft@omes.ok.gov will be sent out quarterly to anyone not already enrolled to be paid electronically. The subject will be “State of Oklahoma Vendor Banking Registration”. This email contains the steps to set up Direct Deposit for your Stipend check. You must follow the required steps and submit the “Vendor EFT Enrollment Request Form 2016” to your bank for processing. This form is not submitted to CECPD. If you do not sign up, a paper check will be mailed to you.

 

I work with a specific age group (Infants/Toddlers, Preschool, School-Age). Can I apply for a Certificate of Achievement in a different area of concentration?

Yes, you may apply of any of the Certificates of Achievement. Each Certificate of Achievement is awarded with 30 hours of specific approved training or qualifying CDA in that specific area (Infant/Toddler or Preschool).

Note: You must work at least 30 hours a week in the classroom with children as a Teacher or 30 hours per week at facility as Assistant Director/Director.

 

Can I apply for a stipend after I received the Certificate of Achievement?

Yes, as long as no more than 2 years has passed since your Certificate of Achievement was awarded.

 

How is the six-month employment verified?

The six-month employment in a licensed facility is verified when a participant applies to the program and sends a copy of their most recent paystub.

 

What happens if I leave my facility before my application has been approved?

You must have worked a continual 6 months immediately prior to your application and be currently working in that facility at the time we review your application for approval. If you are not, you will need to work 6 months at your new facility before you can re-apply.

 

 What type of financial reward can early care and education professionals receive?

Participants may be eligible for a $600 stipend if all criteria are met. Criteria can be found by clicking here. You can only receive one stipend per area of concentration (Infant/Toddler Care, Preschool Care, School-Age Care) and you can receive two stipends in a calendar year.

 

Is an Active account on the Oklahoma Professional Development Registry (OPDR) required to participate in the stipend program?

Yes. If a participant does not already have an OPDR account, he/she can visit www.okregistry.org to register. There is no cost to create an account.

 

How are stipends received?

All payments are contingent upon funding availability. Directors, teachers, and family child care practitioners who meet the requirements for the Oklahoma Registry Certificate of Achievement and Stipend Program will receive a stipend check four (4) to six (6) weeks after approval and submission of all necessary documents.

 

Am I required to pay taxes on my salary supplements?

Yes. The stipend is income; therefore, participants on the Oklahoma Registry Certificate of Achievement and Stipend Program will receive an IRS-1099 form at the end of the year. For this reason, a current Participant Supplier Registration (PSR) form must be on file before a payment can be issued.

 

How do I fill out a Participant Supplier Registration (PSR) form?

Follow the steps below so that we can process your PSR form as quickly as possible

  • Box 1 - Write your name, SSN, and address. 
  • Box 2 - Select Participant for the Type of Payee. Are you related to a current OU or OUHSC Employee?
  • Box 3 or 4 - Check Residency Status. Fill out additional information (if Box 4 was completed).
  • Box 5 - Sign and date at the bottom of Box 5.
  • Box 6 - Complete if you have Nonresident Status. If you are in a Nonresident Status, you will complete Box 1-2 and Box 6.

 

Mail, email or fax your completed PSR form to:

CECPD
Attn: Stipend Program
1801 N. Moore Avenue
Moore, OK 73160
Email: cecpd@ou.edu
Fax: 405-799-7634
 

What if I have taken leave time in the past 6 months (this includes time off for summer break)?

If leave time over 2-weeks was taken in the past 6-months, the participant will be required to make up that time before the application can be approved. It is required that the participant be employed a continual 6-months in a licensed child care facility prior to the date of application.

 

How long will this stipend program be available?

The program will continue as long as funding is available.

 

How long do I have to complete my training for a Certificate of Achievement?

When you have taken 30 clock hours of training in the OPDR approved Infant/Toddler, Preschool, School-Age, Childhood Resiliency, or Quality Child Care Area of Concentration, you can submit an application. I All training must appear as verified training on your OPDR account. You do not need to send copies of certificates. 

A current Infant/Toddler, Preschool or FCCH CDA can only be used to meet the educational requirements for the Infant/Toddler or Preschool Area of Concentration.

The first time you apply for a Certificate of Achievement using training hours, we will look for 30 hours of approved training courses in the past 5 years from your application received date. If you apply for a second type of Certificate of Achievement, we will look for 30 hours of approved training courses taken in the 12 months prior to your application received date.

 

Can I use my CDA Credential for more than one stipend?

No. Each individual CDA can only be counted once.

 

I have two different CDA Credentials. Can I use each one to meet requirements for 2 different Certificates of Achievement?

Yes. For example: If you have a current Infant/Toddler CDA and a current Preschool CDA, you would qualify for the Infant/Toddler and the Preschool Certificates of Achievment.

 

How far back do you look for training to count?

The first time you apply for a Certificate of Achievement using training hours, we will look for 30 hours of approved training courses in the past 5 years from your application received date. If you apply for a second type of Certificate of Achievement, we will look for 30 hours of approved training courses taken in the 12 months prior to your application received date.

 

Where can I find approved training?

Click here for a  list of approved trainings for each Certificate of Achievement. Approved training can be found on the Oklahoma Statewide Training Calendar at www.okregistry.org

 

Are there stipends available for college coursework?

For more information regarding additional stipends for college coursework please contact the  Scholars for Excellence in Child Care.

 

Can I qualify for the stipend if I was suspended from the Oklahoma Registry in the past?

Yes. If you have ever been suspended from the Oklahoma Registry, you may be eligible to apply. Please see the Fraud Policy for information.

 

4/6/2021

 

1801 N. Moore Avenue, Moore, OK 73160
Toll Free: 888-446-7608 or 405-799-6383
FAX: 405-799-7634
Email: cecpd@ou.edu